Shipping a vehicle from Canada internationally requires a lot of documents. The type and number depends on the country you’re shipping to, but some paperwork is common to all destinations. And not having them could result in delays or unnecessary hassles, costing you time and money.
For a smooth vehicle shipping experience, have the following documents at the ready to satisfy all import requirements and avoid delays.
Which Documents Do You Need to Ship Your Vehicle from Canada?
Vehicle shipping from Canada requires you to go through several steps, documentation being the most important.
Don’t worry. Your auto shipping company will help, but you should have your papers handy for a smooth freight forwarding experience.
So, before you prepare your car for shipping, crosscheck that you and your shipper have the following documents.
The original Certificate of Title of Ownership proves that you’re the owner of the vehicle being shipped and that it’s not stolen. Your registration shows that your car has all the legally required documentation in your home province.
If the vehicle is used, the existing Certificate of Title can be endorsed by the seller to the new owner.
The original title/registration is a vital document as it validates the vehicle’s title and shows all important information required to book your shipment. This includes the vehicle registration number, engine number, the correct make and model, the colour and VIN.
2) Bill of Sale
A copy of this needs to be given when booking the shipment if the vehicle is recently purchased. However, if the car’s financed or leased and there’s a lien on it, you’ll need to provide proof in the form of a notarized bank letter acknowledging the shipment.
3) Photo Identification
A copy of your valid photo identification, like an unexpired driver’s licence or the photo page of your up-to-date passport, is required to make sure you are who you claim to be. Your vehicle shipping company will ensure that the photo identification stays on your file and isn’t shared with third parties.
4) Vehicle Insurance Certificate
Although not all auto transport companies ask for it, the customer’s proof of car insurance may be required. If the freight forwarding company you’ve hired offers cargo insurance, this will cover any damages incurred in transit. If not, then you’ll need car insurance.
5) Consignee’s Photo Identification
Won’t be present to pick up the vehicle when it’s delivered? Then you must provide a copy of the photo identification of the consignee (the person to whom the vehicle is being shipped). A copy of this will be forwarded to the receiving agent so they have proof of who will be collecting the vehicle. This document plays a vital role in making sure the wrong person doesn’t receive the shipment.
6) Bill of Lading
A bill of lading is a legal document issued by the carrier of the goods to the shipper. It doubles as a receipt with details like the type, quantity and destination of the shipment. It also serves as proof of delivery and states the condition of your vehicle at pickup and delivery.
7) Consular Invoice
This document certifies a shipment of goods to facilitate customs and the collection of taxes. It displays information such as the consignee, consignor and value of the vehicle being shipped. The invoice must be purchased from the consulate of the destination country, generally in the language of that country, and certified by its consul who will stamp and authorize it. This document isn’t required by all nations so make sure you verify whether the country you’re shipping to needs it.
8) Dock & Warehouse Receipt
If you’ve chosen port-to-port shipping, you will have to drop your vehicle off at the port where it will be stored in a warehouse. This requires both a dock and warehouse receipt. This proof is provided to the shipper that the cargo was moved by the domestic carrier from the dock or warehouse and delivered to the international carrier in good condition. This document shows what type of good was stored in the warehouse, the warehouse location, and all the other essential information related to that specific shipment.
9) Power of Attorney
A signed power of attorney is required if you’re shipping the vehicle on behalf of someone else. This document states that the vehicle’s owner has granted you specific or broad responsibility to act on their behalf in matters of customs and legal issues.
10) Export Packing List
An export packing list is a detailed document that lists all the product and packaging details contained in each shipment. If you’re shipping several vehicles in one shipment, an export list will list all the vehicles. This is specifically applicable to vehicle shipping by businesses. The list is used by the shipper or forwarding agent to determine the total shipment weight and volume and whether the correct cargo is being shipped. Customs officials may also use this list to check the cargo.
These documents play a vital role in shipping a vehicle overseas. To make sure everything moves smoothly, have these documents with you when booking a shipment. If you’re new to international auto transport, contact your freight forwarding company to learn the rules regarding vehicle shipping in Canada.