(1) Information Covered by This Policy
This Policy covers all non-public, personal information received by us that may be used to identify you (“Personal Information”). This may include a wide variety of information depending upon the services you are set to receive. For example, this could be name and address information (real estate or household goods moving services); social security, date of birth, or other identification numbers (applications or account setup); banking information (mortgage or expense payment services); and/or passport or driver’s license information (visa & immigration services).
(2) General Data Protection Regulation Information
When we are acting at the direction of a corporate client to provide services to you as part of your relocation or assignment, then the client is responsible as the Data Controller for telling us how your Personal Information should be used and processed. Under the European Union’s General Data Protection Regulation, VIAMAR and its family of companies are Data Processors who receive Personal Information and instructions on how to process that Personal Information from the Data Controllers. Where we act as a Data Controller for services you independently request of us (i.e. where we independently determine how any Personal Information is processed), then we manage your Personal Information according to what you have consented to and the terms of this policy. Whether acting as a Data Controller or a Data Processor, we maintain the privacy of your information and only use, share, transfer or store it as permitted.
(3) Personal Information
VIAMAR relies upon many sources of information to understand and meet your needs. We may receive Personal Information about you from:
Regardless of its source, VIAMAR will not process Personal Information without your consent.
We do not knowingly collect Personal Information from children and will destroy such information if it is disclosed to us without proper parental consent.
(4) Confidentiality and Security
We restrict access to information about you to those employees who need to know that information to provide products or services to you. We maintain physical, electronic and procedural safeguards to protect your information.
(5) Further Information
(6) Data Protection Policy
VIAMAR is committed to ensuring that any information which comes under the scope of this policy will only be used to provide international moving services that we have been contracted to provide.
This also includes any third parties that are related to the provision of International moving services.
(7) Information Sharing & Storage
Depending on the services you are set to receive, your information may need to be shared, used and/or stored globally. Your information will be retained as necessary to provide the services. This may include a period of time after the services are complete in order to comply with our regulatory, audit, contractual, and other legal obligations.
A. Sharing within the VIAMAR Family of Companies
To provide you with the full range of financial, relocation and moving services you may need, VIAMAR takes an integrated approach to our services. In order to be able to provide a full range of services for your needs and make recommendations about a variety of the services offered by VIAMAR, we may share Personal Information among the VIAMAR family of companies.
B. Sharing with non-VIAMAR Family Companies
Depending on the type of services you are to receive, VIAMAR may work with and provide your information to companies or persons outside of the VIAMAR family to provide those services to you. For example, VIAMAR may share personal information to:
We may also share your Personal Information with these other organizations outside of the VIAMAR family when required by law. For example, we may share personal information to:
We will not disclose your Personal Information to anyone outside of VIAMAR unless you have authorized us to do so or as otherwise indicated in this Policy or as required by law.
We maintain agreements with our external suppliers limiting the use of your Personal Information only for the purposes you have intended in providing the information. These suppliers are bound to uphold our standards and procedures regarding privacy under the terms of our agreements with them.
(8) Data Security
VIAMAR will make every reasonable effort to keep Personal Information accurate while we are using that information to serve you. VIAMAR appreciates your cooperation in maintaining complete and up-to-date Personal Information and will facilitate your efforts in this regard. VIAMAR retains Personal Information for as long as we have determined it is needed for the purposes for which it was received or as required by contractual, recordkeeping, or other legal requirements.
We limit access to Personal Information about you to those employees who need to know that information to provide products and services to you. We do not sell your Personal Information.
We maintain physical, electronic and procedural safeguards to protect your Personal Information. We regularly assess security standards and procedures to protect against unauthorized access to Personal Information.
We store your Personal Information on servers that may be located in various countries but always in compliance with this policy and all applicable data privacy laws and regulations.
You should always safeguard your own Personal Information by protecting passwords used to access a VIAMAR system and by safely disposing of records and reports no longer needed.
VIAMAR will notify and work with regulatory and/or law enforcement officials as required by law to address any issues or security breaches where they arise.
4000 Steeles Ave. West, Unit #19